Agenda

SOUTH GATE CITY COUNCIL
REGULAR MEETING AGENDA

Tuesday, October 22, 2024 at 6:30 p.m.

SOUTH GATE COUNCIL CHAMBERS
8650 CALIFORNIA AVE
SOUTH GATE, CA 90280

VIEW MEETING LIVE ONLINE AT: HTTPS://YOUTUBE.COM/@SOUTHGATECA90280

City Officials

MAYOR, Gil Hurtado	CITY CLERK, Yodit Glaze
VICE MAYOR, Maria Davila	CITY TREASURER, Jose De La Paz
COUNCIL MEMBER, Maria del Pilar Avalos	CITY MANAGER, Rob Houston
COUNCIL MEMBER, Joshua Barron	CITY ATTORNEY, Raul F. Salinas
COUNCIL MEMBER, Al Rios

If you would like to participate in this meeting, you can participate via the following options:

1. VIEW THE MEETING LIVE ONLINE AT: https://youtube.com/@SouthGateCA90280

Please allow up to 24 hours after the meeting for the archive to be available.
2. PARTICIPATE BEFORE THE MEETING by emailing the City Clerk at:

yglaze@sogate.org no later than 4:00 p.m. on the day of the meeting. Please write "Public Comment" in the subject line.
3. ATTEND THE MEETING IN PERSON

*The disruption in service of any alternative method does not prelude the City Council or other legislative
body from taking further action and moving forward on the agenda.

Meeting Schedule

The regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will usually commence at 5:30 p.m., when scheduled, and general business session will commence at 6:30 p.m.

Brown Act

Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on "all items" listed on the agenda and be in compliance with the open meeting laws. Under the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.

City's Vision Statement

We envision a thriving, safe and inclusive community where everyone has the opportunity to access exceptional services, education and support to be resilient and live full, vibrant lives.

Public Communications

Public Comments on agenda items are limited to three (3) minutes. All comments are to be addressed directly to the Agency Members not to the members of the public.

Emails for public comment received prior to 12pm on the day of the Council Meeting will be summarized by the City Clerk, not read in its entirety. A copy of the email will be provided to the City Council and will also be available at the City Clerk's Office for public review. A copy of each email will be recorded for public record and noted on the official minutes of tonight's meeting.

Call to Order/Roll Call With Invocation & Pledge

CALL TO ORDER: Gil Hurtado, Mayor

INVOCATION:

PLEDGE OF ALLEGIANCE:

ROLL CALL: Yodit Glaze, City Clerk

Meeting Compensation Disclosure

Pursuant to Government Code Section 54952.3: Disclosure of compensation for meeting attendance by City Council Members is $790 monthly regardless of the amount of meetings.

1. Ordinance (first reading) approving amendments to CalPERS contract adding cost sharing program for DMA, PMA, POA

The City Council will consider waiving the reading in full and introducing an Ordinance authorizing an amendment to the contract between the City and the Board of Administration of the California Public Employees’ Retirement System implementing Section 20516 (Employees Sharing Additional Cost) to provide employee cost sharing of an additional 1% for the local miscellaneous members in the DMA (for a total of 2%), an additional 1% for the classic local police officers in the PMA (for a total of 2%), and for an initial 1% for new (“PEPRA”) local police members in both the POA and PMA. (HR)

Documents:

2. Presentation by Francisco Martinez, Government Affairs Representative at Southern California Edison (SCE)

The City Council will receive a presentation by Francisco Martinez, Government Affairs Representative at Southern California Edison (SCE). (CM)

Comments From The Audience - Non-Agenda Items

During this time, members of the public may address the City Council regarding any items not listed on the agenda and within the subject matter jurisdiction of the City Council and not on this agenda. Comments from the audience will be limited to three (3) minutes per speaker; unless authorized by the Mayor, the time limit may not be extended by utilizing another member's time. There will be no debate or action on items not listed on the agenda unless authorized by law. The collective initial period of time for comments from the audience shall be limited to 45 minutes. Any speaker that did not get a chance to speak during this segment due to the 45-minute limitations will be able to speak at the end of the meeting prior to adjournment.

Note: The City Council desires to provide all members of the public with the opportunity to address the Council. Nevertheless, obscene language, comments intended to disrupt/interfere, other actions which disrupt the progress of the meeting or slanderous comments will not be tolerated and may result in ejection and/or may constitute a violation of South Gate Municipal Code Section1.04.110.

Reports And Comments From City Officials

During this time, members of the City Council will report on matters pertaining to their service on various intergovernmental boards and commissions as a representative of the City pursuant to Assembly Bill 1234. City Council Members will also have an opportunity to comment on matters not on the agenda.

Consent Calendar Items

Agenda Items 3, 4, 5, 6, 7, 8, 9, 10, 11 and 12 are Consent Calendar Items. All items including Ordinances, Resolutions and Contracts, may be approved by adoption of the Consent Calendar, individually and collectively by one (1) motion. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request that specific items be removed from the Consent Calendar for separate discussion and action. Members of the public are permitted to speak on any item listed but their time period is limited to three (3) minutes in total.

Any motion to introduce or adopt an Ordinance on the Consent Calendar shall be: (1) a motion to waive the reading of the Ordinance and introduce the Ordinance or (2) a motion to waive the reading of the Ordinance and adopt the Ordinance, as appropriate.

3. Resolution declaring a continued emergency and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK without public bidding, pursuant to the Emergency Contracting Procedures of the South Gate Municipal Code and the California Public Contract Code

The City Council will consider making a finding and adopting a Resolution declaring an emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code. (PW)

Documents:

4. Amendment No. 3 to Contract No. 3563 with Mark Thomas for the Long Beach Boulevard Improvements Project

The City Council will consider: (PW)

a. Approving Amendment No. 3 to Contract No. 3563 with Mark Thomas & Company, Inc., (“Agreement”) to provide additional engineering services and to extend the term of the Agreement through March 31, 2025, for the Long Beach Boulevard Street Improvements Project, City Project No. 515-ST, for an amount not to exceed $68,582; and

b. Authorizing the Mayor to execute Amendment No. 3 in a form acceptable to the City Attorney.

Documents:

5. Amendment No. 5 to Contract No. 2020-09-CC with W.A. Rasic Construction Company, Inc., to fund Emergency repairs to the Municipal Water and Sanitary Sewer Systems

The City Council will consider: (PW)

a. Approving Amendment No. 5 to Contract No. 2020-09-CC for On-Call Municipal Water and Sewer Systems Maintenance Services with W.A. Rasic Construction Company, Inc., (“Agreement”) to fund emergency repairs completed on the municipal sanitary sewer system, and to perform urgent repairs needed on the municipal water system, in an amount not-to-exceed $201,191;

b. Appropriating $136,000 from the Water Fund to fund the water system repairs; and

c. Authorizing the Mayor to execute Amendment No. 5 in a form acceptable to the City Attorney.

Documents:

6. Agreement with Mariposa Landscape, Inc., for Citywide Landscape Maintenance Services

The City Council will consider: (PW)

a. Approving an Agreement with Mariposa Landscape, Inc., to provide Annual Citywide Landscape and General Maintenance Services (“Agreement”) for a three-year term, for a not-to-exceed an amount of $1,361,016, or $453,672 per year;

b. Appropriating $198,254 in Measure R Funds, to fully fund services for Fiscal Year 2024/25;

c. Authorizing the Mayor to execute the proposed Agreement with Mariposa Landscape, Inc., in a form approved by the City Attorney; and

d. Authorizing the City Manager to approve two contract amendments each to extend the term one year, for a total of two years.

Documents:

7. Agreement with the City of Cerritos to Lease One Thousand (1,000) Acre Feet of City Water Rights for a Three-Year Period

The City Council will consider: (PW)

a. Approving Groundwater Pumping Water Rights Lease Agreement with the City of Cerritos to lease 1,000 acre-feet of the City of South Gate’s unused water rights annually for a three-year term effective July 1, 2025; and

b. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.

Documents:

8. Contracts w/ Willdan Engineering, Interwest Consulting Group, NV5 Inc., and SA Associates for As-Needed Engineering and Project Management Services

The City Council will consider: (PW)

a. Approving Agreements for As-Needed Engineering Services with Interwest Consulting Group, NV5 Inc. and SA Associates for a three (3) year term, with an option to extend each contract for two (2) additional years;

b. Approving an Agreement for As-Needed Professional Engineering and Project Management Services with Willdan Engineering to provide for a three (3) year term, with an option to extend the contract for two (2) additional years;

c. Authorizing the use of purchase orders in directing work to Interwest Consulting Group, NV5 Inc., SA Associates and Willdan Engineering in an amount not-to-exceed $448,000 in the aggregate among all four contractors for As-Needed Engineering Services;

d. Authorizing the use of purchase orders in directing Willdan Engineering to provide As-Needed Project Management Services an amount not-to-exceed $300,000 per year;

e. Authorizing the City Manager to administratively approve amendments up to the aggregate sum of $100,00 for each agreement not to exceed $400,000 in total; and

f. Authorizing the Mayor to execute the Agreements in a form acceptable to the City Attorney.

Documents:

9. Notice of Completion for the construction of the South Gate Park Fence Project, City Project No. 550- PRK

The City Council will consider: (PARKS)

a. Accepting completion of construction of the South Gate Park Fence Project, City Project No. 550-PRK by Quality Fence Co. Inc., effective October 22, 2024; and

b. Directing the City Clerk to file a Notice of Completion with the Los Angeles County Registrar Recorder’s Office.

Documents:

10. Notice of Completion, and Change Order Nos. 4 & 5 to Contract No. 2023-01-CC with California Professional Engineering, Inc. for the Tweedy Blvd. Signal Synchronization Project

The City Council will consider: (PW)

a. Accepting completion of the construction of the Tweedy Boulevard Signal Synchronization Project, LAMTA ID F7309, City Project No. 514-TRF (“Project”), completed by California Professional Engineering, Inc., (“Contractor”) effective May 31, 2024;

b. Authorizing the City Manager to approve Change Order Nos. 4 and 5 to Contract No. 2023-01-CC, which is necessary to apply costs and credits to the contract and to perform additional construction work, in the amounts of $49,350 and $83,081, respectively; and

c. Directing the City Clerk to file the Notice of Completion with the Los Angeles County Registrar Recorder’s Office.

Documents:

11. Purchase Order Agreement with Hitech Systems, Inc. dba Pulsiam to renew the Maintenance and Support Services Software for FY 2024/25 for the Police Department

The City Council will consider authorizing the issuance of a Purchase Order with Pulsiam to renew the Software Maintenance and Support Services for Fiscal Year 2024/2025 for the Police Department in the amount of $125,525.02.(PD)

Documents:

12. Minutes

The City Council will consider: (CLERK)

a. Approving the Special and Regular Meeting minutes of September 10, 2024; and

b. Approving the Special and Regular Meeting minutes of September 24, 2024.

Documents:

Reports, Recommendations And Requests

13. Update of City Council Strategic Priority Projects List

The City Council will consider receiving and filing an update of the Council Strategic Priority Projects. (CM)

Documents:

14. Warrant Register for October 22, 2024

The City Council will consider approving the Warrant Register for October 22, 2024. (ADMIN SVCS)

Total of Checks: $4,626,859.19

Less: Voids $ (26,055.79)

Less: Employee Payroll Deductions $ (438,711.89)

Grand Total: $4,162,091.51

Cancellations: 107010, 107281

Documents:

Adjournment

I, Yodit Glaze, City Clerk, certify that a true and correct copy of the foregoing Meeting Agenda was posted on October 17, 2024, at 5:30 p.m., as required by law.

Yodit Glaze

City Clerk

GENERAL NOTICE TO THE PUBLIC

The City Council adopted new rules relating to the conduct of the public meetings, proceedings, and business in the City of South Gate on July 12, 2022, (Resolution 2022-38-CC) and go into effect on August 1, 2022. Resolution #2022-38-CC is available at the City Clerk’s Office.

MEETING SCHEDULE

Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session meetings will commence at 5:30 p.m. unless posted otherwise on its agenda. The regular City Council meetings will commence at 6:30 p.m. Agendas are available at the following locations: City Clerk Office, Public Notice Boards at City Hall, and on the City’s web page at https://www.cityofsouthgate.org

The Public can sign up to receive automatic notices of postings of agendas for the City Council or any other Commission or Board of the City of South Gate. Visit the City webpage and click on the Agenda & Minutes icon. That will take you the page where an individual can enter their email in the “Email Updates” box to register.

PUBLIC COMMENT/PARTICIPATION

Any person may request to address a legislative body during a public meeting. The Presiding Officer will call upon those present in the Council Chambers.

Speakers are limited to three (3) minutes on any item listed on the agenda, including public hearings. Under Comments from the Audience portion, speakers are also limited to a single three (3) minutes time limit. Comments from the Audience is initially limited to 45 minutes at each meeting. Any speaker still wishing to speak, that did not speak, will have an addition Comments from the Audience opportunity after the last business item is finished. The Presiding Officer may extend the time limit as long as there is no objection from the City Council as a body.

To ensure that the public is able to participate, the City provides the opportunity to submit their comments in person, email, mail. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.

CURFEW

In absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn the City Council meetings at 10:30 p.m. The Presiding Officer may ask the City Council if any agenda items listed should be continued or dealt with during the meeting. For those items to be continued, the City Council can direct the item be placed on the next City Council agenda or the current meeting may be adjourned to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continued.

STAFF REPORTS

As a general rule, staff reports. or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72-hours prior to the scheduled regular City Council meeting and a minimum of 24-hours prior to a Special City Council meeting. There are times when the City Council receives written material. revised material after the posting of agendas, these materials are become a public record and will be available for public view within 72-hours after the meeting in which they were received. Those materials and any other public document can be inspected in the City Clerk's Office located at 8650 California Avenue, South Gate.

SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS

In compliance with the American with Disabilities Act, if you need special assistance to participate in the City Council Meetings, please contact the Office of the City Clerk. Notification 48 hours prior to the City Council Meeting will enable the City to make reasonable arrangements to assure accessibility. For further information, please contact the Office of the City Clerk at (323) 563-9510 or via email at yglaze@sogate.org.